All meetings and resolutions stay saved in Complex360, so new committees and managers inherit the full history without depending on personal emails or files from previous office‑bearers.
Complex360 Meeting & Resolution Management App for Commercial Complexes
Meetings and resolutions decide how a commercial complex is actually run, including budgets, maintenance projects, security upgrades, and new rules that all begin as agenda items in those sessions. Complex360 Meeting & Resolution Management gives committees a structured digital workspace to plan meetings, capture agendas, mark outcomes, and store resolutions so nothing important is lost in email threads, personal notebooks, or scattered PDFs.
Central place for every committee, AGM, and special meeting
Instead of maintaining separate calendars, chat groups, and spreadsheets, committees get a single meeting hub inside Complex360 where every entry records the meeting title, date, venue, start time, end time, and a detailed description that can include agenda, background, and documents to review. This combined view makes it easy to see what is scheduled, what happened in the recent past, and how different types of meetings such as committee reviews, AGMs, and topic‑specific sessions fit together over the year, while status controls like Open, Closed, and Cancelled keep the history transparent.
Meeting creation is designed around real committee workflows
The Create Meeting flow is tailored to how society and complex committees work in practice rather than generic corporate calendar tools, starting with a clear title such as “Security Improvement Discussion” or “Maintenance Budget Review for Block A” that later makes search and reporting straightforward. Organisers then choose the venue such as a society hall, conference room, or office, set precise start and end times to avoid clashes, and add a rich description and invite list so committee members, office staff, or other stakeholders know exactly where they need to be and what will be discussed.
Centralise every committee and AGM meeting
Keep all committee meetings, AGMs, and special discussions in one organised list with clear dates, venues, and agendas so nothing gets lost across chats or spreadsheets.
Control the full meeting lifecycle
Plan meetings, update status to open, closed, or cancelled, and always see what is upcoming, completed, or dropped for your complex.
Turn discussions into traceable resolutions
Convert key outcomes into numbered resolutions with clear text so every important decision stays searchable and easy to reference later.
Managing the full meeting lifecycle, from planning to follow‑up
Once meetings are created, the main list becomes a control panel for chairs, secretaries, and facility managers who can search by title or keywords and filter by status to focus on upcoming commitments or verify that statutory AGMs have been completed within required timelines, while export options make scheduling with auditors or attaching a snapshot of meeting activity to compliance reports much easier. Marking a meeting as Closed after it is held signals that minutes and decisions can be finalised, and keeping Cancelled meetings visible with their original agenda and date helps future committees understand when a topic was important enough to schedule but later delayed or dropped because of changing priorities.
Resolutions that turn discussions into binding, traceable decisions
Many commercial complexes rely on formal resolutions to give legal and procedural weight to key decisions, and Complex360’s dedicated Resolutions area stores these outcomes cleanly, separate from the meetings where they were discussed. Each resolution entry carries a date, short title, and full text that captures the final decision, conditions, exceptions, financial limits, and who is responsible for execution, with a unique resolution number that makes it simple to reference in notices, circulars, and statutory filings.
Manage Your Property With Confidence
Complex360 gives property owners, secretaries, and administrators a complete digital system to manage all units, occupants, and records effortlessly. Everything stays organized, accessible, and up to date.
Linking meetings and resolutions for complete governance context
Although meetings and resolutions live on different screens, they are meant to tell one continuous story: meetings capture what was planned and discussed, while resolutions record the exact decisions that emerged, with secretaries noting in the meeting description when a resolution will be created and later saving it with a matching title and number to tie the conversation to its outcome. When new committees or managers review the system, they can trace a complete path from recurring agenda items to the resolution that formalised how an issue should be handled and then to later meetings that review how well that decision worked in practice, which avoids “mystery rules” that appear without visible origin.
Continuity and transparency across committee transitions
Committee turnover is normal in commercial complexes, but continuity often breaks when records stay in personal email or chats; Complex360 solves this by keeping meetings and resolutions in one place so the complex builds an institutional memory that does not depend on any single secretary or manager. New committees can quickly scan the last year or two of meetings to understand what has been discussed, which projects are in progress, and which statutory requirements like AGMs or audits have been completed, while facility teams use this shared history as a daily decision‑support tool before enforcing rules or starting major maintenance work, reducing conflict and improving trust across the complex.
Frequently asked questions
Each meeting record can include the meeting title, date, venue, start time, end time, and a detailed description or agenda so future committees can clearly see what was planned or discussed.
Yes. The Meetings module lets you create any type of meeting, committee reviews, AGMs, SGMs, or topic‑specific sessions, by adding the title, venue, date, time, and agenda.
Yes. The module provides export options on the list views so committees can download meetings or resolutions for sharing with auditors, consultants, or for offline record‑keeping.
The Resolutions section stores final decisions taken in meetings with a date, title, resolution number, and detailed text, giving your complex a permanent, searchable record of approved rules and policies.
Yes. The Create Meeting screen includes an Invite Member field so authorised users can select who should be invited, ensuring the right committee members and stakeholders are tagged for each session.
Every meeting has a status field where you can mark it as Open, Closed, or Cancelled, and you can filter the list by status to see only upcoming, finished, or dropped meetings.